You can apply effective practices from different business areas and overall topics to other areas of working. Many things from the learning area can help to build better practices in different work areas. Like the flipped learning > flipped meetings.
Principles of backward design can help to produce better meetings.
What’s backward design?
Backward design’s fundamental basis is that by beginning with the end in mind rather than with the first lesson delivered in a unit or course’s chronological order, teachers can create a series of lessons, problems, projects, presentations, assignments, and assessments that will help students meet the course or unit’s academic objectives—that is, actually learn the material they were supposed to learn.
What’s backward meeting design then?
Meetings should start by focusing on the intended result rather than the actual substance. How do we want the attendees to change from how they were before the meeting in terms of their thoughts or actions?
Planning the meeting agenda could look like the following:
1) Identify goals and desired results,
2) Consider what would constitute evidence of meeting the goals, and
3) Design the meeting experience to ensure success and inclusion.
Backward Meeting Agenda Template
Meeting Date and Time: [Insert Date and Time]
Meeting Duration: [Insert Duration]
Meeting Purpose:
[State the main objective of the meeting. What specific problem or goal will be addressed during the meeting?]
Participants:
[List the names and roles of all participants, including the meeting organizer, facilitator, and attendees.]
Preparation:
[Specify any materials or information participants should review or bring to the meeting in advance.]
Agenda:
- Start with the End in Mind (5 minutes)
- Discuss the desired outcomes of the meeting.
- Clearly state what success looks like by the end of the meeting.
- Identify Action Items and Goals (10 minutes)
- Review previous action items and their status (if applicable).
- Define new action items, objectives, and goals for this meeting.
- Assign responsibilities and deadlines for each action item.
- Problem Analysis and Discussion (X minutes)
- Address the main issue or challenge. Encourage open discussion.
- Analyze the root causes and potential solutions.
- Consider different perspectives and insights.
- Solutions and Strategies (X minutes)
- Brainstorm and discuss possible solutions or strategies.
- Prioritize solutions based on feasibility and potential impact.
- Set clear next steps for implementing chosen solutions.
- Accountability and Follow-Up (X minutes)
- Confirm action items, responsibilities, and deadlines.
- Discuss how progress will be tracked and reported.
- Agree on a system for accountability.
- Closing Remarks (5 minutes)
- Summarize key points discussed during the meeting.
- Express gratitude to participants for their contributions.
- Clarify the next steps and the timing of the next meeting (if necessary).
- Next Meeting (if applicable)
- Schedule the date, time, and purpose of the next meeting.
- Identify any pre-meeting preparations required.
- Meeting Evaluation (5 minutes)
- Collect feedback from participants on the meeting’s effectiveness.
- Discuss what went well and what could be improved for future meetings.
Meeting Notes and Follow-Up Actions:
Specify where meeting notes and action items will be documented and shared, such as a shared document or project management tool.
More information about this topic can be found
💡 Design your next meeting backwards, here’s how – https://lnkd.in/du4yqvjZ
💡 Teach your meetings well: Backward design for better virtual meetings – https://lnkd.in/d-hmD_ji
Check also my material section about meetings.
